Privacy Policy

Greater Cincinnati Wiffleball League ("GCWL," "we," "us," or "our") operates the website at thegcwl.com and associated services (the "Service"). GCWL is a 501(c)(3) non-profit organization based in Greater Cincinnati, Ohio.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, create an account, or interact with our services. Please read this policy carefully. By using the Service, you agree to the collection and use of information in accordance with this policy.

Personal Information

When you register for an account, join a team, or participate in a season, we may collect:

• Name and email address
• Phone number (optional)
• Profile photo (optional)
• Team affiliation and roster information
• Game statistics and scores

Automatically Collected Information

When you visit our website, we may automatically collect:

• Browser type and version
• Device type and operating system
• IP address
• Pages visited and time spent on pages
• Referring website addresses

Payment Information

If you make payments (e.g., registration fees or donations), payment processing is handled by third-party payment processors. We do not store your credit card numbers or full payment details on our servers.

We use the information we collect to:

• Create and manage your account
• Manage team rosters, schedules, and league operations
• Record and display game scores and player statistics
• Send league announcements, schedule updates, and notifications
• Process registration fees and donations
• Post league updates, scores, and highlights to our social media pages (Facebook, Instagram)
• Improve our website and services
• Respond to your inquiries and support requests
• Comply with legal obligations

Our Service integrates with third-party platforms, including Facebook and Instagram, to publish league updates, scores, and highlights on our official social media pages. When we post to these platforms:

• We use Facebook's and Instagram's official APIs to publish content to our own pages
• We do not access, collect, or store your personal Facebook or Instagram data
• We do not post to individual users' profiles or timelines
• Published content may include team names, game scores, standings, and league announcements
• Player names or photos are only included in social media posts when related to league activities (e.g., game recaps)

If you log in to our Service using a third-party provider (e.g., Google), we receive only the basic profile information necessary to create your account (name, email, and profile photo).

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• League operations: Team rosters, schedules, scores, and standings are visible to other league participants
• Service providers: We use third-party services for hosting, email, payment processing, and analytics that may process your data on our behalf
• Legal requirements: We may disclose your information if required by law, regulation, or legal process
• Safety: We may disclose information to protect the rights, safety, or property of GCWL, our users, or the public

We retain your personal information for as long as your account is active or as needed to provide you services. Game statistics and historical records may be retained indefinitely as part of the league's historical record. You may request deletion of your account and personal data at any time by contacting us.

We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate personal information
• Request deletion of your personal information
• Opt out of non-essential communications
• Request a copy of your data in a portable format

To exercise any of these rights, please contact us at info@gcwl.com.

Our Service is not directed to children under 13 years of age. We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13, we will take steps to delete that information promptly. If you believe we may have collected information from a child under 13, please contact us.

We use cookies and similar technologies to maintain your session, remember your preferences, and analyze site usage. You can control cookies through your browser settings. Disabling cookies may affect the functionality of our Service.

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Your continued use of the Service after any changes constitutes acceptance of the updated policy.

If you have any questions about this Privacy Policy, please contact us: